Privacy Policy
Last updated: February 12, 2026
1. Introduction
Closest to the Pin ("CTP," "we," "us," or "our") operates a golf tournament management platform including web and mobile applications. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services.
2. Information We Collect
Personal Information
When you create an account or are added as a club member, we may collect:
- Name, email address, and phone number
- Golf handicap and membership details
- Profile picture (if uploaded)
- Tournament scores and performance data
Automatically Collected Information
When you use our services, we may automatically collect:
- Device information (type, operating system, browser)
- GPS location data (mobile app only, with your permission, used for yardage calculations)
- Usage data and interaction patterns
- IP address and general geographic location
3. How We Use Your Information
We use the information we collect to:
- Provide and maintain our tournament management platform
- Process tournament registrations and track scores
- Display leaderboards and performance statistics
- Provide GPS-based yardage on the mobile app
- Send tournament invitations and club communications (email broadcasts)
- Improve and personalize your experience
- Communicate with you about your account or our services
- Ensure the security and integrity of our platform
4. Information Sharing
We do not sell your personal information. We may share your information in the following circumstances:
- Within your club: Your name, handicap, and scores are visible to other members and administrators of clubs you belong to
- Public leaderboards: Tournament scores and standings may be displayed on public-facing leaderboards
- Service providers: We use third-party services for hosting, email delivery, and data storage (e.g., Microsoft Azure)
- Legal requirements: We may disclose information if required by law or to protect our rights
5. Data Storage & Security
Your data is stored on secure servers hosted by Microsoft Azure. We implement industry-standard security measures including encryption in transit (TLS), secure authentication (JWT tokens), and access controls. However, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.
6. Location Data
Our mobile app uses GPS location data solely to calculate yardage to the pin during active rounds. Location data is processed in real-time on your device and is not stored on our servers or shared with third parties. You can disable location services at any time through your device settings.
7. Your Rights
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your account and associated data
- Opt out of non-essential email communications
- Withdraw consent for location tracking at any time
To exercise any of these rights, contact your club administrator or reach out to us directly.
8. Cookies
We use local storage and session tokens to maintain your authenticated session. We do not use third-party tracking cookies or advertising pixels.
9. Children's Privacy
Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of our services after any changes constitutes acceptance of the updated policy.
11. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us at [email protected].